Employee onboarding automation.

that runs before Day 1

Traditional workflow tools execute a fixed sequence and stop on failure. Workativ's AI Co-Worker monitors long-running tasks like background checks over days, branches by role, location, department, and employment type, escalates exceptions with full context, and resumes after resolution without HR restarting the process manually.

A new hire record created or updated in the HRIS BambooHR, Workday, UKG, ADP, Rippling, or any connected HRIS. The trigger can also fire on offer acceptance, a start date threshold, or manual HR initiation. Once triggered, the AI Co-Worker runs the full onboarding sequence end to end.

Offer and data validation, onboarding record creation, location-specific compliance form assignment, background check monitoring, health requirement tracking, identity provisioning in Okta or Azure AD, ITSM profile creation, email licence provisioning, I-9 assignment and submission, HR and IT notifications, file management, and 30/60/90-day check-in scheduling approximately 10 steps across 11 systems per new hire.

BambooHR, Workday, UKG, ADP, Rippling, HiBob, Personio, SAP SuccessFactors, and Oracle HCM as onboarding triggers. Plus Okta, Azure AD, Office 365, ServiceNow, Jira SM, Freshservice, Slack, Teams, SharePoint, and 100+ other tools for onboarding execution.

Workativ's AI Co-Worker escalates exceptions to the right HR or IT person with full context what the new hire's status is, which steps have completed, what blocked the workflow, and what decision is required. Dependent steps pause. The workflow resumes automatically after resolution.

Workativ's AI Co-Worker uses conditional branching based on role, department, location, employment type, and seniority. A remote engineer in Texas follows a different automated sequence than an in-office manager in London different compliance forms, access provisioning, and equipment workflows without HR maintaining separate manual processes.

No. Workativ eliminates repetitive coordination across 11 systems. HR retains control over compensation exceptions, adverse background check decisions, accommodation discussions, and all decisions requiring human judgment. Human-in-the-loop controls define exactly which steps pause for HR approval.

HR teams define which steps require human approval before the workflow continues. Workativ's AI Co-Worker monitors background checks automatically but routes results to a designated HR reviewer before clearance. The workflow pauses, notifies the reviewer with full context, and resumes on approval.

Workativ's AI Co-Worker schedules check-in surveys automatically at Day 30, 60, and 90 from the new hire's start date. Surveys are distributed in Slack or Teams, responses are collected, sentiment is analysed, and HR is alerted to retention risks without manually tracking milestone dates.

Workativ's onboarding automation deploys in 5 to 7 days. Pre-built connectors for BambooHR, Workday, UKG, Okta, Azure AD, and ServiceNow require no custom integration work. Pre-built onboarding AI Co-Worker templates are configurable without developer involvement.

Yes. Workativ is SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliant. Every automated action is logged to an immutable audit trail. PII data is redacted from logs where required. Role-based access controls ensure the AI Co-Worker only accesses systems within defined permissions.